Preparing Your Revised Manuscript in Word docx

For resubmission of revised manuscripts after peer review -- in contrast to the procedures for initial submission of manuscripts before review -- we ask that authors submit manuscript text (including tables) in a single electronic file, and figures and supplementary materials in separate files. At the revision stage, manuscripts should be submitted in Word docx format. (Authors wishing to submit manuscripts in TeX or LaTeX should see our special instructions for these formats.) We provide a template for formatting your paper here. We recommend setting equations in Mathtype or the legacy equation editor (Insert ribbon/object) not the native Word equation editor, which can produce inaccurate or wrong MathML used to post equations online.

On this page, we provide some suggestions for preparing your manuscript for the smoothest possible trip through our editorial and production process. Then, we offer some information about the actual process of uploading your revised manuscript, figures, and supplementary materials.

Downloadable Files

Manuscript Preparation

Files and formats

  • Please use our Microsoft Word template if possible. This helps us identify the sections of your paper automatically
  • Format the manuscript for U.S. letter-sized paper.
  • Do not include hidden text or comments in the file. If you have been using a word processing feature that tracks changes to the manuscript, make sure to instruct the program to "accept all changes"; then save the file as a new file after accepting the changes and turning off the "track changes" feature.
  • Ensure that all text boxes are deleted from the file. Move content of text boxes into the main text. The only boxes that should appear are those for embedded equations.
  • Clear all tabs.
  • We do not require a particular naming convention because files will be renamed when they are received.

Fonts

  • Use Times or Times New Roman font for normal text and Symbol font for all symbols.
  • Please use Unicode or OpenType fonts, and avoid unusual or exotic fonts. Even the well-known Zapf Dingbats font can cause font-mapping problems across platforms, software, and printer drivers. (Authors who wish to use dingbats in their manuscript should, if possible, use the equivalent TrueType font, Wingdings, or, preferably, Lucinda Unicode fonts.)
  • Use subscripts and superscripts where appropriate. Do not use raised or lowered baselines. Use a degree symbol, not a raised or superscipt lowercase "o".
  • Use boldface only for volume numbers in references.

Equations

  • Equations created in the Microsoft Word 2007, 2010, or 2011 default equation editor pose problems because the MathML mapping of this editor is not 100% accurate. Please use the legacy equation editor in Word, or use MathType, to create equations.
  • Long equations should be set off from the text and numbered sequentially. After an equation is introduced, refer to it by number (e.g., "Eq. 1," "Eqs. 3 and 4").
  • If some or all of your equations are simple (on a single baseline), use normal text and fonts:

    E(t) · r = D+[exp(-iωt)] + D-[exp(iωt)] (1)
  • Complex equations should be embedded using standard plug-ins like Mathtype or the Word Equation Editor contained in versions of Microsoft Word up to 2003 (or 2004 for the Macintosh) or the legacy equation editor in Word 2007, 2008 for Mac, or 2010::

    eq1 (2)


  • If the paper includes many equations or schemes, these can be collected in a table of equations, which we can display as a boxed figure.

References

  • Arrange references as a simple list at the end of your manuscript, per Science reference style. If you use a reference manager such as EndNote, please resolve EndNote references before submitting.

Headers and footers

  • A running header or footer (for example, with page numbers) can be included on your files; it will be replaced during the editing of the manuscript. Please do not use footnotes, however, except in tables.

Graphics and figures

Tables

  • Tables set up in Word can be included directly in the manuscript file for both initial submissions and revisions. Please use the "insert table" command to format tables. Do not construct tables using tab or space keys. Please convert table files prepared in Microsoft Excel into Word if they are to be included in the print article or report. Tables should be sized to be printed on U.S. letter-sized paper.
  • If any of your tables have columns delimited only by tabs or spaces, convert them to Word tables.
  • Tables should have a descriptive caption. Authors are encouraged to examine previous issues of Science for samples of appropriate table captions.
  • Tables can include footnotes. These are called out using a series of characters in this order: *, †, ‡, §, ||, ¶.