Official rules for Data Stories Contest

No purchase or payment necessary to enter or win.  A purchase will not increase your chance of winning.

Promotion Description

The Data Stories Contest (the “Contest”) begins on February 13, 2017 at 12 a.m. Eastern Standard Time (“EST”) and the period for entering the Contest ends on April 14, 2017 at 11:59 p.m. EST (the “Entry Period”).  By participating in the Contest, each entrant unconditionally accepts and agrees to comply with and abide by these Official Rules and the decisions of the American Association for the Advancement of Science (“AAAS” or “Sponsor”) which shall be final and binding in all respects. 

Eligibility

Only individuals over the age of eighteen (18) years as of March 7, 2017 who are residing and located in a jurisdiction where the contest is lawful are eligible to enter.  The Contest is void where prohibited. 

How to Enter

Participants must go to www.sciencemag.org/datastories (the “Site”), during the Entry Period and follow the onscreen instructions.  Participants must upload a data story video to YouTube and the link to that video must be provided on the entry form.  Videos cannot be longer than 90 seconds.  Entrants must also provide a link to the free and publicly available data set upon which the video is based. 

By submitting an entry, you confirm that you have the right, including any required permission of individuals depicted in the video, to publicly perform or display the video.  You also confirm that you have the right to include in your video, and to publicly perform or display, any music accompaniment in the video. 

All entries must be received during the Entry Period to be eligible.  Sponsor is not responsible for late, lost, or misdirected entries that are not received in a timely manner, or are lost due to computer or electronic malfunction or other error, or due to inaccessibility of the Internet or portions thereof. 

Additional Rules Relating to the Submission of Videos

By submitting any video to the Contest, Participants hereby grant to Sponsor and its affiliates, subsidiaries, licensees and assigns, an irrevocable, perpetual and royalty-free right to use, reproduce, edit, display, transmit, prepare derivative works of, modify, publish and otherwise make use of the submitted video in any and all media, whether now known or hereinafter created, throughout the world and for any purpose.  In addition to other things, the rights granted to Sponsor include but is not limited to the right to censor, compress, edit, feature, caption, affix logos to, and to otherwise alter or make use of the submitted video.

In addition, by submitting any video to the Contest, Participants hereby represent and warrant that the submitted video or information does not and shall not infringe on any copyright or other right of any third party, and Participant has the right to grant any and all rights and licenses granted to Sponsor herein, including but not limited to all necessary rights under copyright, free and clear of any claims or encumbrances.  Sponsor may, but shall have no obligation to, post, display or otherwise make publicly available any content submitted by you, and may in its sole and unfettered discretion, remove, edit, modify or delete any portion of the video or information that you submit to the Contest.

Entry Categories

Student – An individual at least 18 years old who, at the time of entry, is enrolled full- or part-time at an accredited degree-granting institution of higher education seeking an undergraduate or graduate degree.

Professional – An individual at least 18 years old who, at the time of entry, is not a student but entering individually.

Privacy

Information provided to enter the Contest will not be sold to third parties but may be shared as may be necessary for the purposes of conducting and judging the Contest and awarding prizes.  The Sponsor, its affiliates, and companies supplying prizes (or parts thereof) in connection with this Contest may from time to time contact entrants via email concerning the Contest, and each entrant consents to receiving such communications via email. 

By submitting any video to the Contest, the entrant acknowledges and agrees that any content submitted may be made available for viewing, voting and comment on by the public, and understands that comments with which the entrant disagrees or is unhappy about may be published or otherwise become associated with any submitted video. Entrants hereby waive any privacy expectations that they may have with respect to any video submitted to the Contest.

Automated Entries Prohibited

No mechanically reproduced, incomplete, forged, software generated or automated multiple entries will be accepted.

Winner Selection

Judges selected by AAAS will review the submissions within the three categories (student, professional and corporate) and come to a decision as a group. The judging process will occur between April 18 and April 29, 2016 with one winner and one runner-up in each category chosen by April 29th.  Criteria for winning include, in equal weight, creativity (both visual presentation and original thought), complexity (this addresses the complexity of the data sets, the number of data sets used, the application of analytical tools and the complexity of conclusions drawn from the data) and clarity (visual presentation and explanation of data).  Winner selection is at AAAS’ sole discretion.

Prize Details

Winners will be featured on the Science website. Additional prize details to be announced in 2017. 

Limitations of Liability

The Sponsor assumes no liability, and shall not be liable, for typographical or other errors in the offer or administration of the Contest including, without limitation, errors in the printing or display of the offer and official rules, selection, notification and announcement of the Category Winners or Grand Prize Winner, or distribution of the prizes.  The Sponsor is not responsible for any incorrect or inaccurate information, whether caused by internet users or by any of the equipment or programming associated with or utilized in the Contest and assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to any systems associated with the Contest.

Release

Acceptance of a prize constitutes the prize winner’s permission for Sponsor to use prize winner’s name and likeness for advertising and/or promotional purposes worldwide and in all forms of media in perpetuity without further compensation or authorization.  Participants agree that Sponsor and its affiliates, and their officers, employees, agents and representatives (collectively, the Sponsoring Entities”), shall not be responsible for any losses, damages or injuries of any kind resulting from participation in the Contest or from Participants’ acceptance, receipt, possession and/or use or misuse of any prize. Participants also agree that the Sponsoring entities have not made and shall not in any manner be liable for any warranty, guarantee, or representation, whether express or implied, with respect to any prize, including without limitation, the prize’s quality or fitness for a particular purpose.  Sponsor reserves the right in its sole discretion to disqualify any individual who is found to be tampering with the entry process or the operation of the Contest or the Site, to be acting in violation of these Official Rules, or who otherwise takes actions that do or are intended to disrupt or undermine the legitimate operation of the Contest.  Sponsor also reserves the right in its sole discretion to disqualify any entry containing any obscene, offensive or otherwise inappropriate comments or other matter.

Governing Law

All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules shall be governed and construed in accordance with the internal laws of the State of New York without regard to the choice of law provisions thereof.

Name of Winner

For the name of winners, refer to www.sciencemag.org/datastories or send, within six months from the end of the Entry Period, a self-addressed, stamped envelope to

Digital Media Department
American Association for the Advancement of Science
1200 New York Ave., NW
Washington, DC
20005

Washington and Vermont residents may omit return postage.